Assistant Office Manager

About FINNOVASIA

Finoverse (formerly FINNOVASIA) https://www.finoverse.com/

Finoverse, formerly known as Finnovasia, is one of Asia's largest fintech communities, bridging the gap between traditional finance (tradfi) and the emerging world of fintech, Web3 and AI.

Finoverse provides world-class experiential events featuring leaders from across the industry. We bring together on one platform all the players from across the FinTech ecosystem - from regulators to entrepreneurs, big banks to start-ups, and technology to traditional finance. Through our 60+ curated global conferences and events like Hong Kong FinTech Week and Kuala Lumpur FinTech Event, we connect over 70,000 senior-level fintech professionals from 85+ countries.

We've also successfully hosted the Finoverse Arabia tour, bringing together APAC and MENA's Finance and Web3 experts to foster collaboration and connections between Dubai, Hong Kong, and Asia. We also organized the highly impactful Radical Finance Asia Conference, exploring the digital trends of the Web3 ecosystem and their impact on traditional finance. This event provided valuable insights into tradFi, virtual assets, Web3, and AI.

Making a Positive Impact is in Our DNA

We innovate in what we do and who we are as individuals. Finoverse empowers and unites those who share the same core values as us to make positive contributions and instill transformative changes in our network and community.

Assistant Office Manager at FINOVERSE

Fantastic opportunity to create and organize unconventional leading Global FinTech events.

As the Assistant Office Manager at FINNOVASIA, you will be provided an opportunity to gain bookkeeping and operational experience at a soonicorn company. Applicants must present a professional demeanor, pay attention to detail, and possess the ability and initiative to work independently.

Your role at FINOVERSE

• Shadow the Operation Manager as she performs her duties.
• Oversee and manage daily office administration tasks in Hong Kong office; support overseas office when required.
• Assist with research, filing, data entry, and maintaining accurate and complete records.
• Responsible for ordering supplies, pantry snacks, onboarding equipment, internal event decorations, seating plans, office expansion or relocation to ensure efficient use of office resources.
• Handle expense/invoice processing in a timely manner for the administration department.
• Support logistics and provide administrative support for incoming visitors, greet visitors, answer telephone calls, and perform general reception duties including coordinating deliveries and courier services.
• Coordinate travel arrangements and visa applications for deliveries and courier services.
• Work with bookkeeping software for reconciliation and invoicing tasks.
• Handle sensitive or confidential information with honesty and integrity.
• Handle ad-hoc tasks when required.

Who you are

• Bachelor’s degree in operations management, business administration or related discipline with 3 years of experience in an operations management position.
• Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, PPT).
• Proficiency with computers, especially with spreadsheet and database development.
• Fluency in English, Cantonese and Mandarin are preferable.
• Strong verbal and written communication skills in English.
• High level of efficiency, accuracy, and responsibility.
• Proactive, motivated, eager to learn and pays attention to detail.
• Google Suite, Xero knowledge preferable.
• A passion for the Innovative & Tech industry is a plus.

Interested parties, please apply through: https://finoverse.recruitee.com/o/

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